agendessa
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Car repair estimate template for garages
A one page estimate or quote: the vehicle, the fault, labour, parts, the total and how long the price stands. The customer signs to accept before you start.
The template is a starting point, not legal or tax advice. Rules differ between countries and change over time, so have it checked by a lawyer or accountant before you use it.
Download the PDF templateHow to use it
- Download the PDF and add your garage details at the top.
- Fill in the vehicle and the fault at check in, with the customer.
- List the labour and parts with prices and work out the total.
- Hand the estimate to the customer and start once they have signed.
What the template contains
The full text of the template. You fill in the blank lines.
Repair estimate
- Garage (name or business):
- Tax ID or registration number:
- Garage address and phone:
- Estimate number and date:
Customer and vehicle
- Customer (full name):
- Phone or email:
- Plate number:
- Make and model:
- VIN:
- Mileage:
Reported fault and findings
What the customer reported and what we found:
Labour
| Operation | Hours | Rate per hour | Amount |
|---|---|---|---|
Parts and materials
| Part or code | Qty | Unit price | Amount |
|---|---|---|---|
- Labour total:
- Parts and materials total:
- VAT, if it applies:
- Total to pay:
Terms
This estimate is valid for days from the date above. After that, parts prices may change.
Estimated time to complete: .
Extra work found during the repair is done only after the customer approves it.
Warranty: labour months, parts as per the manufacturer's warranty.
Replaced parts can be handed to the customer on request.
I have read this estimate and agree to the work and price above.
- Customer, signature:
- Garage, signature:
- Date:
Do this automatically with Agendessa
With Agendessa, drivers book their own service or tyre change, and you have the vehicle record and job history one click away.
Frequently asked questions
What is the difference between an estimate and an invoice?
The estimate shows what you expect the job to cost, before you do it. The invoice comes afterwards, for the work actually done, under your country's tax rules.
How long is an estimate valid?
As long as you write on it. Parts prices change often, so many garages use 7 or 14 days.
Do I need to show VAT?
It depends on your country and your business. The field is optional; ask your accountant.
Link to this tool
You are welcome to share this tool or link to it from your website, blog or newsletter.
